Last updated: May 2026

Who we are

R & K Wood Planning LLP is a chartered town planning consultancy based at 1 Meadowfield Court, Meadowfield Industrial Estate, Ponteland, Newcastle Upon Tyne, NE20 9SD. We are the data controller for any personal information you provide to us through this website.

What information we collect

When you use the contact form on this website, we collect the following information:

• Your name
• Your email address
• Your phone number (optional)
• A description of your project or query

How we use your information

We use the information you provide solely to:

• Respond to your enquiry
• Provide the planning consultancy services you request
• Maintain a record of our correspondence with you

We will not use your information for marketing purposes without your explicit consent, and we will not sell or share your personal data with third parties other than where necessary to deliver services you have requested.

Legal basis for processing

We process your personal data on the basis of legitimate interests — specifically, to respond to enquiries you have chosen to send to us — and, where we enter into a contract to provide services, to perform that contract.

How long we keep your data

We retain correspondence and related personal data for up to six years after the conclusion of any engagement, in line with standard business record-keeping practice. Enquiries that do not result in an engagement are retained for a reasonable period to allow follow-up, and then deleted.

Your rights

Under UK GDPR you have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate data
• Request deletion of your data, where no legal obligation requires us to retain it
• Object to processing of your data
• Request restriction of processing

To exercise any of these rights, please contact us using the details below. You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.

Cookies

This website does not use tracking cookies or analytics software. The Google Maps embed on our contact page is served by Google and is subject to Google's privacy policy.

Contact

For any questions about this policy or how we handle your data, please contact us by email at info@r-kwoodplanning.co.uk or by post at 1 Meadowfield Court, Meadowfield Industrial Estate, Ponteland, Newcastle Upon Tyne, NE20 9SD.